Multi-city retreats
Founder offsites and wellness retreats — built for the finance team’s spreadsheet.
A 40-person company offsite that moves Lisbon → Algarve over six days needs invoice-style BACS, departmental rosters, and a frozen receipt the controller can attach to the books. We built that.
Why retreats break tools
The customer is a company, not a person.
Consumer-style booking flows assume a person types in their own name and card. A company offsite goes the opposite way: an ops lead books 40 people they need to know by department and seniority, finance pays one BACS invoice, and the controller wants a single PDF with itemised lines. Hotels-as-products plugins quietly fall over here.
Add a wellness retreat where the host runs both a 4-day Costa Rica leg and a 3-day Tulum extension as one product, and the gap widens further. Stay & Play handles both shapes with the same primitives — and exports the data the way finance actually wants it.
Retreat-shaped features
Built for the way operations actually books.
Invoice-style BACS
Generate a single BACS invoice for the whole company booking. Finance pays once. Receipt arrives with PO number, breakdown by leg, totals by tax line.
Department rosters
Tag guests by team. Manifest exports group by Engineering, Product, Sales — so on-the-ground coordinators don’t have to ask who reports to whom.
Optional CrewPay
Founder retreat where each attendee pays their own? Switch the event to CrewPay mode and each invitee gets a tokenised link with their share pre-calculated.
Audit-ready
Frozen receipts and a searchable audit log keep finance and legal aligned. When the auditor asks “who refunded the Lisbon leg in March?” you have the answer in two clicks.
Worked example
42-person company offsite — Lisbon → Algarve.
A People Ops lead at a 200-person SaaS books your Lisbon & Algarve · 6 days retreat package for 42 employees. They get a private booking flow with a PO field; they upload the company’s PO; the cart locks the bundle: 3 nights Pousada Lisboa, 3 nights Tivoli Carvoeiro, with the inter-city bus transfer included.
- Leg 1 · Lisbon, 3 nights — 21 twins, 42 attendees
- Leg 2 · Algarve, 3 nights — 21 twins, same attendees, same pairings
- Roster — tagged Engineering ×18, Product ×9, Sales ×12, Ops ×3
- Extras included — inter-city bus, welcome dinner, surf morning
- Payment — single BACS invoice, PO-tagged, 14-day net
Their controller pays the invoice; the BACS gateway marks the booking paid; the frozen receipt PDF generates with everything finance needs. Three days before the retreat, you export the manifest grouped by department for the on-ground coordinator. One booking, one invoice, two cities, 42 happy attendees.
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